Introduction: Financial Reports — The Business Health Check Every SME Needs
Financial reporting isn’t just an accounting task — it’s a critical business function that allows small and medium enterprises (SMEs) to monitor profitability, manage cash flow, make informed decisions, and meet ATO compliance obligations.
At Professional Bookkeeping Service (PBS), we help Australian SMEs produce accurate and timely financial reports, empowering business owners to confidently understand and control their financial position
What is Financial Reporting?
Financial Reporting Definition
Financial reporting is the process of preparing structured reports that summarise a business’s financial activities over a specific period.
Core financial reports include:
- Profit and Loss Statement (P&L)
- Balance Sheet
- Cash Flow Statement
- BAS Reports (for tax reporting)
- Payroll and Superannuation Report
Why Financial Reporting is Essential for SMEs
1. Informed Business Decisions
Accurate financial reports help business owners:
- Measure profitability
- Identify cost-saving opportunities
- Monitor revenue growth
- Set realistic business goals
2. ATO Compliance
- Ensure correct BAS lodgements
- Meet PAYG withholding obligations
- Simplify tax return preparation
- Provide evidence for ATO audits
3. Cash Flow Management
- Forecast future income and expenses
- Avoid cash shortages
- Manage debt and investments
4. Business Loans and Funding
- Provide financial statements for banks or investors
- Demonstrate business stability and creditworthiness
5. Exit Planning and Valuation
Accurate records improve business valuation for future sale or succession planning.
Core Financial Reports Every SME Needs
Profit and Loss Statement (P&L)
Also called the Income Statement, this report shows:
- Total revenue earned
- Cost of Goods Sold (COGS) / Direct Costs
- Operating expenses
- Net profit or loss
It answers: Is my business profitable?
Balance Sheet
A snapshot of the business’s financial position at a specific point in time:
- Assets (what the business owns)
- Liabilities (what the business owes)
- Owner’s Equity (owner’s share of the business)
It answers: How financially stable is my business?
Cash Flow Statement
Tracks the movement of cash in and out of the business across:
- Operating activities
- Investing activities
- Financing activities
It answers: Can my business meet its financial obligations?
BAS Summary Report
Summarises:
- GST collected and paid
- PAYG withholding amounts
- Other ATO reporting obligations
Ensures ATO compliance during BAS lodgement.
Payroll and Superannuation Reports
Show payroll liabilities including:
- Wages paid
- PAYG withheld
- Superannuation contributions
Required for compliance with Single Touch Payroll (STP) and SuperStream.
How Financial Reports Help SMEs Identify Problems Early
| Financial Indicator | Potential Red Flag |
| Falling gross profit margin | Rising cost of sales or pricing issues |
| High accounts receivable | Slow-paying customers |
| Growing liabilities | Cash flow pressure |
| Decreasing net profit | Expense control issues |
| Inaccurate payroll reports | ATO non-compliance risk |
How Often Should SMEs Generate Financial Reports?
| Report | Frequency |
| P&L Statement | Monthly |
| Balance Sheet | Monthly |
| Cash Flow Statement | Monthly |
| BAS Summary | Quarterly (or Monthly if required) |
| Payroll Reports | Each pay run (STP compliance) |
Financial Reporting Software Solutions
Cloud-Based Platforms We Support
We exclusively support Xero for ongoing financial reporting and bookkeeping services.
Other platforms (like MYOB, QuickBooks Online, Reckon, and Saasu) may be reviewed during onboarding or historical data migration but are not supported long-term.
Benefits of Cloud-Based Financial Reporting
- Real-time financial data access
- Automated reconciliations
- Accurate BAS calculations
- Customisable reporting dashboards
- ATO-integrated compliance features
How Professional Bookkeeping Service (PBS) Simplifies Financial Reporting for SMEs
At Professional Bookkeeping Service (PBS), we provide:
- Real-time financial reporting setup
- Full transaction reconciliation
- Customised management reports for business owners
- Accurate BAS reporting and lodgement support
- Payroll and super reporting compliance
- Ongoing financial report reviews to spot trends early
We transform raw financial data into actionable insights that SMEs can use to grow confidently.
Frequently Asked Questions
Are financial reports mandatory for SMEs?
While some reports (like BAS and payroll reports) are legally required, generating regular P&L, balance sheet, and cash flow reports is highly recommended for good business management.
Can I generate reports myself?
Many cloud accounting platforms generate reports, but professional oversight ensures accuracy, proper coding, and meaningful analysis.
What if my reports don’t match my bank balance?
Discrepancies may indicate unreconciled transactions, data entry errors, or missing items. Regular reconciliations prevent these issues.
Get Professional Financial Reporting Support for Your SME
Professional Bookkeeping Service (PBS) delivers accurate, real-time Financial Reporting for Australian SMEs. Our expert bookkeeping services ensure you stay informed, compliant, and fully in control of your business finances. services ensure you stay informed, compliant, and fully in control of your business finances.
Contact us today for a free consultation.
