Introduction: Why More SMEs Are Outsourcing Their Bookkeeping
As small and medium businesses in Australia grow, many owners find themselves spending more time managing their books — and less time focusing on business growth. Outsourcing bookkeeping offers a cost-effective, compliant, and stress-free way for SMEs to ensure financial accuracy while focusing on what matters most: running the business.
At Professional Bookkeeping Service (PBS), we provide professional outsourced bookkeeping solutions that give Australian SMEs confidence, compliance, and clarity.
What Does Outsourced Bookkeeping Mean?
Definition
Outsourced bookkeeping is the process of hiring external professionals or firms to manage your business’s financial record-keeping, compliance reporting, and daily transactional bookkeeping functions.
Rather than hiring in-house staff, businesses partner with specialised bookkeeping providers who handle:
- Daily transaction recording
- Payroll and superannuation processing
- BAS lodgement
- GST reporting
- Accounts payable and receivable management
- Financial reporting and reconciliations
The Top Benefits of Outsourcing Bookkeeping for SMEs
1. Save Time and Focus on Growth
- Reduce time spent on admin and data entry
- Free up business owners to focus on operations, customers, and revenue generation
- Avoid the learning curve of complex tax, payroll, and compliance requirements
2. Improve Accuracy and Reduce Errors
- Experienced bookkeepers ensure proper coding, accurate calculations, and timely lodgements
- Avoid common mistakes like GST misclassification, payroll errors, and reconciliation gaps
- Protect your business from ATO penalties due to compliance failures
3. Ensure ATO Compliance
Professional bookkeepers stay updated on the latest ATO regulations, including:
- BAS lodgement deadlines
- GST compliance rules
- Superannuation Guarantee obligations
- Single Touch Payroll (STP) reporting
- PAYG withholding requirements
4. Gain Access to Expert Financial Advice
- Receive timely financial reports to make smarter business decisions
- Spot cash flow risks early
- Get guidance on software tools, compliance changes, and financial best practices
5. Cost-Effective Compared to In-House Staff
- No need to hire, train, or manage full-time bookkeeping staf
- Only pay for the services you need
- Eliminate costs like superannuation, payroll tax, sick leave, and office space
6. Access to the Latest Technology
At Professional Bookkeeping Service (PBS), we exclusively support:
- Xero
- Employment Hero Payroll
These platforms enable real-time financial visibility, streamlined payroll, and seamless ATO integration.
7. Scalable as Your Business Grows
- Easily scale services like payroll, BAS, and reporting without hiring additional staff
- Adaptable support as your business grows
8. Enhanced Security and Data Protection
- Cloud-based storage keeps sensitive data secure
- Regular data backups
- Independent oversight reduces internal fraud risk
In-House Bookkeeping vs. Outsourced Bookkeeping: Quick Comparison
| Factor | In-House | Outsourced |
| Cost | Higher (salary, super, leave) | Lower (service-based fees) |
| Expertise | Limited to internal experience | Access to a full team of trained professionals |
| Flexibility | Fixed internal capacity | Scalable based on your business needs |
| Compliance Updates | Business owner’s responsibility | Managed by your provider |
| Technology | May be limited | Access to Xero and Employment Hero Payroll |
| Risk Management | Higher exposure to internal fraud | Independent oversight and secure cloud-based platforms |
When Is the Right Time to Outsource Bookkeeping?
- Business is growing beyond simple spreadsheets
- Payroll and superannuation become more complex
- BAS lodgement deadlines are being missed
- Owner is spending more than 2–3 hours per week on bookkeeping
- Financial data is needed for decision-making and funding applications
- Compliance risks are increasing
Why SMEs Trust Professional Bookkeeping Service (PBS) for Outsourced Bookkeeping
At Professional Bookkeeping Service (PBS), we provide:
- End-to-end transaction management
- Payroll and super processing
- BAS preparation and lodgement
- Full compliance with ATO regulations
- Secure cloud-based bookkeeping solutions
- Personalised support from a dedicated team — including Australian and overseas specialists trained to our standards
Outsourcing to Professional Bookkeeping Service (PBS) allows you to confidently hand over your financial admin — while always remaining fully informed and in control.
Frequently Asked Questions
Is outsourced bookkeeping suitable for small businesses?
Yes — many of our clients are micro and small businesses. Outsourcing allows businesses of any size to access expert support without the overhead of hiring staff.
Will I lose control of my finances if I outsource?
No — you remain in full control. Outsourced bookkeeping ensures your data is accurate, timely, and accessible, with professional oversight.
How secure is outsourced bookkeeping?
Professional Bookkeeping Service (PBS) uses secure cloud-based platforms with encrypted data, strict access controls, and regular backups to ensure your financial information remains safe.
Get Started with Professional Outsourced Bookkeeping
Professional Bookkeeping Service (PBS) provides done-for-you outsourced bookkeeping for Australian SMEs. Our expert team ensures your books are fully compliant, up to date, and audit-ready — so you can focus on growing your business with confidence.
Contact us today for a free consultation.
